The CASA Kane County Legal Assistant is responsible for supporting the entire CASA Kane County team in executing the Mission and Values of the organization.  The Legal Assistant reports to the Executive Director.  The primary responsibilities of the Legal Assistant include completing administrative duties associated with legal documentation and correspondence.

The Legal Assistant is responsible for providing support for the CASA/GAL Attorneys. The individual will file, organize and distribute documents, and assist attorneys in preparation for court hearings and trial. They must have the ability to multi-task, prioritize and balance the possible competing demands and keeping close communication with the team.

Qualifications:

• Two-year degree or equivalent certification
• Minimum of 2 years’ experience working in a professional office environment in an administrative and management function.
• Computer literacy and proficiency in Microsoft Office Suite (Word, Excel, and Outlook) as well as various Internet browsers, and database skills.
• Exceptional organizational skills.
• Strong communication (written and verbal), telephone etiquette and customer service skills.
• Considerable knowledge of office practices and procedures, correct English usage (grammar, spelling, punctuation), and basic arithmetic computations.
• Competency in the use and operation of standard office equipment (copiers/fax machines, postage meters).
• Attention to detail with documentation including strong formatting skills.
• Ability to develop, implement and maintain effective systems and procedures.
• Ability to respond to changing situations in a flexible manner in order to meet current needs including reprioritizing work as necessary.
• Ability to take direction and work independently with little supervision.
• Complete assignments within established time frames.
• Commitment to CASA Kane County’s goals and mission.

Responsibilities:

• Supports a high-performing culture in the organization, aligned with CASA’s organizational values.
• Assists CASA GAL Attorneys with Optima case management system; motion composition and filing; issuance of subpoenas, and legal document filing at the Circuit Court Clerk’s office including E-Filing.
• Manages CASA GAL Attorneys court activity calendars and all legal docketing
• Coordinates depositions and related meetings for CASA GAL Attorneys
• Assists with organization of discovery
• Works with the Executive Director to manage and maintain the shared N drive organization.
• Prepares correspondence for CASA GAL Attorneys and opposing counsel, court and other case parties.
• Implement and improve upon administrative processes for more efficient workflow.

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